Securing Your Date
Booking your date is a first come, first serve basis. Please contact us as soon as you have your date in mind to secure an opening.
Payment
Once your date and package are chosen you will receive the total cost and a contract to sign and a list of all that is included in your event package. You will have a week to 10 days to send your signed contract and your reservation payment or you can make an appointment to come by the venue to finalize everything. Download our Wedding Rental Agreement in Word format
Security Deposit
We require a $1,000 non-refundable security deposit for your event, $500 due to hold your date with remaining $500 due within 90 days. Package payment is due in full within 60 days of your event, 30 days being preferred and no later than 7 days before your event. We accept certified check, cash, or money order.
Event Insurance
Red Hill Farms Wedding & Event Venue requires event liability insurance to be in place for your event no later than 30 days prior to your event. This is solely to protect you if something happens during your event that caused damage or injury.
A host rider for alcohol can be added to the policy even if you choose not to serve alcohol. It is a good idea to add this as guests sometimes sneak it and keep it in their cars. If any issues occur that are alcohol related whether you served it or not you are covered.
Most insurance agents offer this event liability insurance and there are also event insurance providers online as well. The insurance is reasonably priced and will give you peace of mind for your special day.
Red Hill Farms Wedding & Event Venue is a property with a 4-acre small lake with no lifeguard on duty. Red Hill Farms Wedding & Event Venue is not liable for any guests or belongings around the lake area, including children so please have a designated adult to watch children for your event.
Red Hill Farms Wedding & Event Venue requires young children to be supervised at all times for their safety around the lake and the waterfall area. The waterfall area has rocks that if walked on can break loose and cause injury to children and damage to the property as well and for this reason Red Hill Farms Wedding & Event Venue does not allow walking on the rocks. No throwing of rocks is allowed in the lake or on the property as this can cause damage to wildlife, persons, and property. These are examples of how event liability insurance can help put your mind at ease for your event.
Red Hill Farms Wedding & Event Venue has several areas to distinguish cigarette butts so please do not throw butts on the ground as this is a fire hazard and we have designated ashtray cans throughout the property. Even though marijuana is acceptable in Virginia, Red Hill Farms Wedding & Event Venue does not allow it on premises. Anyone caught other than for medical purposes will be asked to leave the property.
Promotions And Discounts
We offer affordable package options with separate pricing that may fit your budget such as an elopement package. Please contact us to discuss these options.
We also offer a 10% discount if either one of the couple is active military and a 10% discount if either one of the couple is a veteran.
Changes Or Cancellations
Once you have secured your event date if there are any changes to the date or time or any other part of your package, please let us know immediately so we can help with those changes well in advance, so your event goes smoothly. We can change your date within a year at no charge to you to reset your event date.
All changes need to be made no later than 90 days prior to your event or we will not be able to make those changes for you.
Refunds
Event package payments are non-refundable. If you must cancel you forfeit entire payment package and you will be required to pay any remaining balance in full.
Alcohol
Red Hill Farms Wedding & Event Venue does not have an ABC license and cannot provide the alcohol for events.
If you provide your own alcohol, it must be served by a bartender. Some caterers will provide a bartender for your event. No guests are allowed to bring their own alcohol onsite for private consumption and no tailgating is allowed on the property.
No one under 21 Years of age is to consume alcohol. Red Hill Farms Wedding & Event Venue reserves the right to refuse alcohol service to anyone who is severely intoxicated or causing a disturbance or damage during your event. All alcohol must be purchased by renter. Any renter serving alcohol must have a bartender.
Additional Information
ANY AND ALL EVENTS MUST BE CLEANED UP AND OVER AT 11:00 PM
We do not allow staples, nails, screws, duct tape, or other damaging items on walls or floors.
We do not remove the fireplace greenery, the stair and balcony greenery or the greenery on the wagon. However, the florals on the fireplaces and the wagon may be removed and your colors added.
All property and belongings of the venue are to be cleaned and left in the same manner it was in when rented for any and all events. If not this forfeits the security deposit.
