Policies

Securing Your Date

Booking your date is a first come, first serve basis. Please contact us as soon as you have your date in mind to secure an opening.

Payment

Once your date and package are chosen you will receive the total cost and a contract to sign and a list of all that is included in your event package. You will have a week to 10 days to send your signed contract with 1/3 of your reservation payment or you can make an appointment to come by the venue to finalize everything. Download our Wedding Rental Agreement in Word format

Security Deposit

We require a $1,000-1,500 security deposit for your event depending on the package at the time of your package payment. We accept certified check, or cash. If your event goes as planned and the venue and property is returned to its pre-event state, you will receive your security deposit back.

Event Insurance

Red Hill Farms Wedding & Event Venue requires event liability insurance to be in place for your event no later than 30 days prior to your event. This is solely to protect you if something happens during your event that caused damage or injury.

A host rider for alcohol can be added to the policy even if you choose not to serve alcohol. It is a good idea, but not a requirement to add this as guests sometimes sneak it and keep it in their cars. If any issues occur that are alcohol related whether you served it or not you are covered.

Most insurance agents offer this event liability insurance and there are also event insurance providers online as well. The insurance is reasonably priced and will give you peace of mind for your special day.

Red Hill Farms Wedding & Event Venue is a property with a 4-acre small lake with no lifeguard on duty. Red Hill Farms Wedding & Event Venue is not liable for any guests or belongings around the lake area.

Red Hill Farms Wedding & Event Venue requires young children to be supervised at all times for their safety around the lake and the waterfall area. The waterfall area has rocks that if walked on can break loose, and for this reason Red Hill Farms Wedding & Event Venue does not allow walking on the rocks. No throwing of rocks is allowed in the lake or on the property as this can cause damage to wildlife, persons, and property. These are examples of how event liability insurance can help put your mind at ease for your event.

Promotions And Discounts

We offer affordable package options with separate pricing that may fit your budget such as an elopement package. Please contact us to discuss these options.

We also offer a 15% discount if either one of the couple is active military and a 10% discount if either one of the couple is a veteran.

Changes Or Cancellations

Once you have secured your event date if there are any changes to the date or time or any other part of your package, please let us know immediately so we can help with those changes well in advance, so your event goes smoothly. We can change your date within a year at no charge to you to reset your event date.

All changes need to be made no later than 90 days prior to your event or we will not be able to make those changes for you.

If you choose to cancel your event within 60 days of your event date you forfeit any refunds. You will only receive half your security deposit back.

Refunds

Event package payments are non-refundable. If you must cancel less than 60 days prior to your event you forfeit entire payment package and you will be required to pay any remaining balance in full.

Security deposits are refundable after your event is held and there is no damage to the property and no excessive cleaning is needed.

Alcohol

Red Hill Farms Wedding & Event Venue does not have an ABC license and cannot provide the alcohol for events.

If you provide your own alcohol, it must be served by a bartender. Some caterers will provide a bartender for your event. No guests are allowed to bring their own alcohol onsite for private consumption and no tailgating is allowed on the property.

No one under 21 Years of age is to consume alcohol. Red Hill Farms Wedding & Event Venue reserves the right to refuse alcohol service to anyone who is severely intoxicated or causing a disturbance or damage during your event. All alcohol must be purchased by renter. Any renter serving alcohol must acquire a single day banquet license from the Virginia Alcoholic Beverage Control authority and must be presented to Red Hill Farms Wedding & Event Venue 30 days prior to the event along with final payment. All final payments must be made no later than 30 days before the event 60 days prior being preferred.

Additional Information

ANY AND ALL EVENTS MUST BE CLEANED UP AND OVER AT 11:00 PM

We do not allow staples, nails, screws, duct tape, or other damaging items on walls or floors.

We do not remove the fireplace greenery, the stair and balcony greenery or the greenery on the wagon. However, the florals on the fireplaces and the wagon may be removed and your colors added.

All property and belongings of the venue are to be cleaned and left in the same manner it was in when rented for any and all events. If not this forfeits the security deposit.

Decorated Stairs Beautiful Bride Patio and Waterfall Pond and Antique CarNewlyweds Upstairs

We Invite You To Take A Tour Of Our Venue!

We Can’t Wait To Show You The Beauty And Tranquility Of Red Hill Farms Wedding & Event Venue. Schedule Your Tour Today!!
Our venue is in Fancy Gap, Virginia, just a short drive from I-77 Exit 8. Ideally located for Virginia, North Carolina, West Virginia, or Tennessee.